PC Minutes 13 March 2023

Denstone Village

Minutes of Denstone Parish Council Meeting 13th March 2023

  1. Present – Cllr J Turner (Chair), Cllr B Wright, Cllr E Edmonds, Cllr K Lillistone, Cllr M Shermer, Cllr S Ratcliffe, Cllr M Flower, Cllr J Mountney, Borough Councillor S Sankey (ESBC), Borough Councillor Laura Beech and Julie Sadler (Clerk)
    Apologies: Cllr K Stratton
    5 Members of the village attended the meeting.
  2. The Minutes of the Meeting held on 13th February 2023 –The minutes were agreed by all as a true record of the meeting. Cllr Turner (Chair) signed and dated the minutes.
  3. Declaration of Interest – Cllr Turner informed the meeting that she knew someone associated with RJS Pavers one of the companies who are submitting a quote for the work to be done on the War Memorial.
  4. Adjournment for Public Participation
    a. Councillor Turner informed the meeting that Cllr Sankey will send all future items to be discussed at the meeting to the clerk prior to the meeting so that they can be put on the agenda so members of the village can see in advance items for discussion.
    b. Cllr Laura Beech introduced herself. She is currently the Borough Councillor for Yoxall but will be standing with Cllr Sankey at the coming elections.
  5. Matters Arising/Clerk’s Report
    a. Correspondence Received –
    − Hedgehog Letters – Cllr Turner informed the meeting of the correspondence she had received from a member of All Saints School regarding the visit they had from Hoglets. This is a charity that goes around informing schools about what they do. It was agreed that a copy of the letter would be put on the website. Action Clerk
    − Defibrillator – It was agreed that Cllrs Ratcliffe and Mountney were to be back-ups for the defibrillator should this be required by Cllr Wright.
    − Skip on College Road – Cllr Shermer informed the meeting that the skip on College Road had now been removed. Therefore, no further action required.
    − Kings Coronation Volunteering Day – it was suggested that a litter pick be carried out in the village on the 8th May 2023. However, it was agreed that all councillors would have a think and come up with suggestions for the next meeting in April, the play area was also mentioned. Action All
    − Bin on Roberts Green – The clerk raised the issue of the bin not being emptied on Roberts Green. Cllr Sankey agreed to chase this with ESBC and report back to the clerk. Action Cllr Sankey
    b. War Memorial – Cllr Turner informed the meeting that the Parish Council had now received 2 quotes for repairing the War Memorial Site. One from RJS and one from MJD both local companies. A member from RJS was present at the meeting and gave a breakdown of what work he would carry out. Cllr Turner expressed her thanks. Richard then left the meeting. A vote was then taken, and it was unanimously agreed to ask RJS to carry out the work. Cllr Turner did not vote. Clerk to thank RJS and MJD and inform them of the outcome. Action Clerk
    c. New Lengthsman – The new Lengthsman attended the meeting and introduced himself to all councillors present. It was agreed that the final handover would be done with Russell Whitehurst later in the week. The Parish Council expressed their sincere thanks to Russ for all the work that he had done.
    Minutes of Denstone Parish Council Meeting 13th March 2023
    d. Elections – The clerk gave out the nomination papers to all councillors who wanted to
    complete the form. It was agreed that the clerk would send all the councillors their voters
    numbers by email. Action Clerk
    e. Insurance – the clerk confirmed that the SIDs were now covered by the insurance policy,
    however there would be no increase for the current year. However, it would increase when
    the renewal took place in June 2023.
    f. Best Kept Village – It was unanimously agreed that the village would not entre the Best Kept
    Village Competition this year.
    g. Annual Meeting date – It was agreed that the Annual meeting would take place on
    Wednesday 10th May at 7.30pm this year. Clerk to book this with the Village Hall. Action
    h. Aprils Meeting – The April meeting will take place on Thursday 13th April at 7pm.
  6. Planning (Permitted & Refused are decisions by ESBC)
    a. P/2023/00041 – Retention of use of first floor existing garage as an aesthetics clinic. Bank
    House Farm Oak Road Denstone – It was agreed that in relation to the retrospective
    planning application P/2023/00041 Denstone Parish Council have no objections to the detail
    in this application. However, Denstone Parish Council would like it noted that this is the 3rd
    retrospective application to be made by the owners of this property, which seems to show a
    disregard for the process that should be followed in relation to planning. The Parish Council
    would like to note that we would not like a precedence to be set that retrospective
    applications from this address become the normal way of practice. Also, that each of the
    retrospective applications need to be judged on their own merits as we understand that
    there is still one case under review. It was also raised that there is a Bridle path that should
    be addressed. Action Clerk
    b. NP review for Cllrs to vote on next steps
    Cllr Turner informed the meeting that the Neighbourhood Plan Review had now been sent to
    the ESBC for screening. It will possibly take six weeks before the report comes back. Then
    there will be formal public engagement after which the Reg 14 is issued, and the document
    becomes legal. Cllr Mountney expressed sincere thanks for all the work carried out by the
    NPMG. Cllr Turner then stipulated that the Parish Council received a grant for £9160 and
    the following net payments no VAT included will needed to be paid.
    Consultant – Urban Vision – £7150
    Reg 14 and Public Consultation – £1500
    Hire of the Village Hall – £42.00
    Lavin Printers – £302.50
    Lavin Printers – £10.00
    Total £9004.50
    £155.50 will be returned as not used.
    The Parish Councillors unanimously agreed for all of this spend.
  7. Highways – Cllr Shermer
    a. SIDS – the clerk informed the meeting that the SIDs had now been installed and were
    working successfully. A photo shoot with JCB would take place in the next week or so.
    b. CSW – Russell Whitehurst informed the meeting that 2 exercises had been carried out on
    College Road in the last week. However, no one was found to be speeding.
    Minutes of Denstone Parish Council Meeting 13th March 2023
    c. Potholes – The clerk informed the meeting that both the potholes outside Denstone Farm
    Shop had now been reported to the SCC.
  8. Denstone College Liaison – Cllr Edmonds
    a. Hedge – Cllr Turner expressed sincere thanks to Denstone College for the cutting of the
    hedge around the play area.
    b. Cllr Shermer stated that discussions had been held with the head of Denstone College and
    she had sent out notes from the meeting to all councillors. Cllr Shermer did confirm that the
    head informed her that the number of pupils had not increased, and she was supportive of
    all the suggestions made by the Parish Council and is working alongside the school in the
    village. Cllr Edmonds confirmed that he had been to a meeting at the college regarding the
    party in the summer where it was agreed that it would be good idea for some members of
    the college to come and present their proposals to all the Parish Council, which they will be
    doing as an agenda item on the 13th April.
  9. Green Spaces – Cllr Wright
    a. Staffs Way – Cllr Wright informed the meeting that this is still moving slowly but he will keep
    the councillors updated.
    b. Footpath – The clerk informed the meeting that she had received an email from a member
    of the village concerning the bridge crossing the stream on the boundary between Denstone
    College (path Denstone 22a) and Smalley (path Croxden 20). This had now been reported.
  10. Liaison – Cllr Shermer
    a. Village Hall – Cllr Shermer confirmed that as the minutes of the latest meeting hadn’t yet
    been circulated, she would update the councillors at the next Parish Council meeting
  11. Play Area – Cllr Flower/Cllr Lillistone
    a. Funding for the play area – Cllr Flower informed the meeting that Sara Botham had informed
    him that there was no funding currently available, but she would keep looking and keep him
    up to date.
    b. Play Area Report – Cllr Turner informed the meeting that things were currently on hold with
    this, but the Parish Council would be updated as soon as possible.
  12. Miscellaneous
    a. Village Enhancement Programme – Cllr Sankey confirmed that the council had been
    awarded the money, the scheme had not started yet but the criteria had been set. He
    expressed that it would be good if the Parish Council could possibly do some match funding,
    but it was not essential. Cllr Turner informed that during an unrelated conversation with a
    member of the Village Hall Committee they had expressed an interest in increasing the size
    of the Village Hall Car Park. This would not only allow more people to attend the Village
    Hall Functions and park safely nearby, but this could also help with other ‘issues’ in the
    village. It was acknowledged that the Village Hall were not the owners of the land, and that
    any possibility of this project going ahead would of course require discussions with the
    landowner before any progression with grant application was even considered.
    Cllr Sankey stated that he would check with the conditions of the grant to see if this type of
    project would fulfil the criteria. Another suggestion for funding was an outside Gym on the
    railway line. This will be discussed further at next meeting. Action Cllr Sankey
    b. Bins on railway line – it was suggested that one of the large grey bins be moved to the
    bottom of the path up to the church on the railway line to prevent the problem with the
    overflow of the smaller bins. Clerk to ask Sue to do this. Action Clerk
    Minutes of Denstone Parish Council Meeting 13th March 2023
  13. Finance – Cllr Ratcliffe
    a. Online Banking – The online banking had now been set up successfully.
    b. Financial Regulations – The clerk distributed revised financial regulations to all councillors to
    incorporate the changes of paying by online banking where possible before the meeting.
    The revision was unanimously agreed at the meeting. All payments would be made online
    apart from a few people who had yet to supply the clerk with bank details.
  14. Payments – To approve the following payments: Proposed by Cllr Ratcliffe and seconded by
    Cllr Edmonds. The 3 cheques were signed by Cllr Shermer and Cllr Flower and distributed by the
    clerk. The online payments were processed by Cllr shermer and Cllr Flower all invoices were
    signed and would be returned to the clerk once actioned. Action Clerk, Cllr Shermer and Cllr
    a. Lascombe Consulting – Website – pay for February 2023 = £25.00 [LGA 1972 s142 &
    144] – online
    b. Clerk’s pay for February 2023 (Made by Standing Order) = £453.37 [LGA 1972 s112]
    c. Clerk’s expenses February 2023 – £15.20 – online
    d. J Etherington – Cleaning Village Hall toilets February 2023 = £40.00 – chq
    e. N Power – February 2023 – Electricity – £21.03 – online
    f. Russ Whitehurst – Lengthsman February 2023 = £30.00 – chq
    g. Michael Bloor – installation of SIDs in Stubwood = £1553.00 – online
    h. SPCA – Training Elections – £36.00 – online
    i. SPCA – Annual Subscription – £289.24 – online
    j. Sue Ratcliffe – Dog Poo Bins = £106.00 – chq
    k. Urban Vision Consultation (NP) = £7150.00 + VAT £1430.00 = £8580.00 – online
    l. Village Hall – Hire of room 11th and 13th February (NP) = £42.00
    m. Lavin’s Printers Brochures & Leaflets (NP) = £302.50 – online
    n. Lavin’s Printers Posters (NP) = £10.00 + VAT £2.00 = £12.00 – online
    items for Future Agenda
    • Denstone Meadow
    • College Present
    • Volunteering Day
    Date of next meeting: Thursday 13th April 2023 at 7pm in the Village Hall Denstone.
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